Stratvocate offers a wealth of information and easy-to-use tools for those involved in federal contracting.

Subject: Freedom 250 Reception and Fireworks Event
Solicitation Number: 19JA7027Q0002
Notice Type: PRESOL
NAICS: 561920
Set-Aside: No Set aside used
Notice Published: 10-21-26
Response Due: 11-20-26

Agency: STATE, DEPARTMENT OF
Office: STATE, DEPARTMENT OF
Contact: Matthew J. Hafner This email address is being protected from spambots. You need JavaScript enabled to view it. Ph: (811) 164-1182 Fax: (811) 164-1118
Office Address: WASHINGTON, DC 20520
Place of Performance: Sapporo, JP-01 064-0


Click for official SAM (FBO) notice, additional information, and accompanying attachments

[Updated on 10/21/2026] Cover Letter and RFQ19JA7027Q0002 (F250 Reception and Fireworks) has been uploaded. This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on February 5, 2027. The event will consist of a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m. The contractor shall coordinate all elements necessary to deliver a safe, professional, and well-integrated event, including coordination with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police and other relevant authorities. The event occurs during the Sapporo Snow Festival period; therefore, the contractor shall account for any additional permitting, traffic, access, crowd-management, venue, environmental, or operational requirements associated with the festival. All responsible sources may submit a quotation, which will be considered. The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract. All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations. Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award. This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021) Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.