Spangdahlem Total Maintenance
Subject: Spangdahlem Total MaintenanceSolicitation Number: HQC01026QE016Notice Type: SOLICITNAICS: 238990Set-Aside: No Set aside usedNotice Published: 07-29-26Response Due: 08-05-26Agency: DEPT OF DEFENSEOffice: DEFENSE COMMISSARY AGENCY (DECA)Contact: Nicholas Ruppert This email address is being protected from spambots. You need JavaScript enabled to view it.Office Address: APO, AE 09021Place of Performance: Spangdahlem, DE-RP Related Notices:
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Amendment 4: Extend the solicitation to allow the offerors a chance to respond to the evaluation notices being issued and change CLIN 0004, 1004, and 2004 to not priced. Amendment 3: Answer the questions from interested parties (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160003) for more information). Amendment 2: Correct the solicitation helpdesk link and extend the solicitation due date (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160002) for more information). Amendment 1: Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information). (i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational. The contractor must deliver three main categories of maintenance: Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals. Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval. Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs. Systems & Compliance SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA?s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid. Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly. German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws?specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations. Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.