UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 1 of 18 R-1 Line #145
Exhibit R-2, RDT&E Budget Item Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040: Research, Development, Test & Evaluation, Army / BA 5: System
Development & Demonstration (SDD)
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise Business System (GFEBS)
COST ($ in Millions)
Prior
Years FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total FY 2022 FY 2023 FY 2024 FY 2025
Cost To
Complete
Total
Cost
Total Program Element
- 35.468 42.883 21.201 - 21.201 14.804 10.149 6.212 6.255 0.000 136.972
DV6: General Fund Enterprise
Business System
- 33.965 35.782 5.099 - 5.099 2.072 2.113 2.155 2.198 0.000 83.384
GF5: General Fund Enterprise
Business System
- 1.503 7.101 16.102 - 16.102 12.732 8.036 4.057 4.057 0.000 53.588
Note
Effective February 2, 2017, the Department of Defense Instruction (DoDI) 5000.75 was issued to establish policy for use of Business Capability Acquisition Cycle for
Defense Business Systems, applying to the General Fund Enterprise Business System (GFEBS). GFEBS is currently in Phase 5, Capability Support.
A. Mission Description and Budget Item Justification
DV6 - General Fund Enterprise Business System-Sensitive Activities (GFEBS-SA): GFEBS-SA is a designated National Security System (NSS) leveraging the
GFEBS base system as the Army's core financial management system certified by the Chief Financial Officers Council. To protect sensitive information and enable
clean auditability, the Army requires a separate instance of GFEBS operated on a secure network for processing sensitive and classified financial transactions that
cannot be processed in the fully-fielded GFEBS base system without compromising classified information or missions, or endangering soldiers. Therefore, GFEBS-
SA is an essential financial program designed to enable the auditability that is needed to comply with the Chief Financial Officers (CFO) Act, the Federal Financial
Management Improvement Act (FFMIA), and prevent compromise of data that could cause grave harm to U.S. forces. GFEBS-SA is envisioned as a fully functional
GFEBS application operated on a secure network (SIPR), leveraging off of the sustained system design while providing additional implementation that includes
additional requirements designed to protect sensitive intelligence operations and special operations missions. It will process Secret Collateral and below information
while providing GFEBS capabilities such as distribution and execution of appropriated funds, cost management, financial reporting, and asset management. GFEBS-
SA will be implemented and deployed to 3,000 users across 100 locations worldwide. GFEBS-SA will support information exchanges with organizations that support the
Army's sensitive activities mission, including cross-security domain integration between SIPR and NIPR with GFEBS and other system partners. Services will be capable
of being upgraded throughout the life of the program in order to incorporate advances in best business practices and technology, and will modify capability to maintain a
synchronized software baseline with the GFEBS base system to maintain efficiencies in capability enhancements, training documentation, and sustainment support.
In FY 2021 the GFEBS-SA system will reach Full Deployment and the RDTE funding requested will complete system upgrades and enhancements which will re-
synchronize the system baseline with the GFEBS base system to account for any capability upgrades that were made to the base system while GFEBS-SA was in
development.
GF5 - General Fund Enterprise Business System (GFEBS): GFEBS is the Army's core financial management system for administering its General Fund. Full
Deployment was reached in 2012 and the system is currently in the Capability Support (sustainment) phase of the Business Acquisition Cycle, focused on
modernization, cyber security, and system enhancements while also conducting capability enhancements to meet policy and deliver a more accurate picture of Army
financial awareness. GFEBS was implemented to fulfill the needs and enable the Army to comply with the Federal Financial Management. GFEBS was developed using
542
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 2 of 18 R-1 Line #145
Exhibit R-2, RDT&E Budget Item Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040: Research, Development, Test & Evaluation, Army / BA 5: System
Development & Demonstration (SDD)
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise Business System (GFEBS)
a commercial off-the-shelf Enterprise Resource Planning system that is certified by the Chief, Financial Officer Council and provides six core financial functions (United
States General Ledger (USGL), Cost Management, Funds Control, Payable Management, Real Property, Receivable Management and Reports).
GFEBS required RDTE funding for FY 2021 is to provide capability enhancements designed to meet Yellow Book audit readiness standards, and continue to make
system changes as prioritized by the functional sponsor and user community through the Process Owners Group, a Senior Executive Service/General Officer-level
board. The RDTE funding will support the additional focus on completing system enhancements which enable an audit-ready Army, ensure a modern and sustainable
system, and enable the retirement of legacy systems freeing up funding for investment into the modern ERP; as well as modernization efforts aligned with the Original
Equipment Manufacturer's (SAP) next generation capability.
B. Program Change Summary ($ in Millions)
FY 2019 FY 2020 FY 2021 Base FY 2021 OCO FY 2021 Total
Previous President's Budget 36.810 46.683 28.725 - 28.725
Current President's Budget 35.468 42.883 21.201 - 21.201
Total Adjustments -1.342 -3.800 -7.524 - -7.524
• Congressional General Reductions - -
• Congressional Directed Reductions - -3.800
• Congressional Rescissions - -
• Congressional Adds - -
• Congressional Directed Transfers - -
• Reprogrammings -1.342 -
• SBIR/STTR Transfer - -
• Adjustments to Budget Years - - -7.524 - -7.524
Change Summary Explanation
For FY 2021, the overall change is a result of changes to each of the child funding lines within the GFEBS Program Element.
GFEBS-SA (DV6) decreased in FY 2021 in the new President's Budget based on the accelerated timeline set forth by the Vice Chief of Staff of the Army. The
schedule acceleration moves Full Deployment forward from its original FY 2021 scheduled date which decreases the RDTE request in FY 2021; leaving only the
amount needed to provide enhancements which re-synchronize the system's baseline.
GFEBS (GF5) increased in FY 2021 in the new President's Budget based on the additional focus on completing the audit-related system enhancements which
will give the Army an auditable financial system. The GFEBS Process Owners Group and Functional Governance Board have developed a list of enhancement
items and have put the highest priority on those items which enable an audit-ready Army, ensure a modern and sustainable system, and enable the retirement
of legacy systems freeing up funding for investment into the modern ERPs. Specifically, the additional enhancements will improve the Army's fund balance with
Treasury reducing service provider personnel needed to support reconciliation activities. This allows the Army to focus resources on mission critical activities.
The increased funding also supports modernization efforts aligned with the Original Equipment Manufacturer (SAP) next generation capability. The modernization
activities include code de-customization, data enablement, and improved automated data access to prevent end of support for the current database and platform.
543
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 3 of 18 R-1 Line #145
Exhibit R-2, RDT&E Budget Item Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040: Research, Development, Test & Evaluation, Army / BA 5: System
Development & Demonstration (SDD)
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise Business System (GFEBS)
Funds will also support acquisition trades and market research on alternatives for SAP based finance/logistics consolidation to evaluate potential efficiencies by
reducing platforms and licenses.
A congressional mark of $3.8 million was placed on FY2020 RDTE in the GFEBS (GF5) line due to GFEBS prior year carryover.
544
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 4 of 18 R-1 Line #145
Exhibit R-2A, RDT&E Project Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
DV6 / General Fund Enterprise Business
System
COST ($ in Millions)
Prior
Years FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total FY 2022 FY 2023 FY 2024 FY 2025
Cost To
Complete
Total
Cost
DV6: General Fund Enterprise
Business System
- 33.965 35.782 5.099 - 5.099 2.072 2.113 2.155 2.198 0.000 83.384
Quantity of RDT&E Articles - - - - - - - - - -
Note
Project DV6 is for General Fund Enterprise Business System - Sensitive Activities (GFEBS-SA).
A. Mission Description and Budget Item Justification
DV6 - General Fund Enterprise Business System-Sensitive Activities (GFEBS-SA): GFEBS-SA is a designated National Security System (NSS) leveraging the
GFEBS base system as the Army's core financial management system certified by the Chief Financial Officers Council. To protect sensitive information and enable
clean auditability, the Army requires a separate instance of GFEBS operated on a secure network for processing sensitive and classified financial transactions that
cannot be processed in the fully-fielded GFEBS base system without compromising classified information or missions, or endangering soldiers. Therefore, GFEBS-
SA is an essential financial program designed to enable the auditability that is needed to comply with the Chief Financial Officers (CFO) Act, the Federal Financial
Management Improvement Act (FFMIA), and prevent compromise of data that could cause grave harm to U.S. forces. GFEBS-SA is envisioned as a fully functional
GFEBS application operated on a secure network (SIPR), leveraging off of the sustained system design while providing additional implementation that includes
additional requirements designed to protect sensitive intelligence operations and special operations missions. It will process Secret Collateral and below information
while providing GFEBS capabilities such as distribution and execution of appropriated funds, cost management, financial reporting, and asset management. GFEBS-
SA will be implemented and deployed to 3,000 users across 100 locations worldwide. GFEBS-SA will support information exchanges with organizations that support the
Army's sensitive activities mission, including cross-security domain integration between SIPR and NIPR with GFEBS and other system partners. Services will be capable
of being upgraded throughout the life of the program in order to incorporate advances in best business practices and technology, and will modify capability to maintain a
synchronized software baseline with the GFEBS base system to maintain efficiencies in capability enhancements, training documentation, and sustainment support.
In FY 2021 the GFEBS-SA system will reach Full Deployment and the RDTE funding requested will complete system upgrades and enhancements which will re-
synchronize the system baseline with the GFEBS base system to account for any capability upgrades that were made to the base system while GFEBS-SA was in
development.
B. Accomplishments/Planned Programs ($ in Millions)
FY 2019 FY 2020 FY 2021
Title: Software Development
Description: Software development includes all RDTE activities related to the development of the GFEBS-SA system itself. This
includes the systems engineering management, planning, and blueprinting as well as the system integrator putting hands on
keyboards to integrate the GFEBS solution into the Secret (SIPR) environment to include developing the required interfaces to
allow GFEBS-SA to interact with partner systems; and the hardware and software tools necessary to facilitate development. After
17.741 17.531 5.099
545
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 5 of 18 R-1 Line #145
Exhibit R-2A, RDT&E Project Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
DV6 / General Fund Enterprise Business
System
B. Accomplishments/Planned Programs ($ in Millions)
FY 2019 FY 2020 FY 2021
Full Deployment occurs in FY 2021, RDTE funding is required to allow the GFEBS-SA system capability to remain synchronized
with the base GFEBS system.
FY 2020 Plans:
During FY 2020, the program will enter the final stages of testing and deployment of the system. The RDT&E funding will include
costs for the final delivery of the GFEBS-SA solution, the systems engineering management to finalize and deliver updated system
documentation following developmental/operational testing, and the completion of all cybersecurity processes in order to receive
Authority to Operate. Note that since the FY20 submission the integration testing with major data systems was delayed for 45
days due to a waiver requirements for non-Treasury Disbursing Office compliance in accordance with OUSD(C) policy. This has
pushed the Full Deployment date back into 1QFY2021; however, all previously planned FY 2020 development/operational testing
and deployment activities are still planned to occur.
FY 2021 Plans:
In FY 2021 the GFEBS-SA system will reach Full Deployment and the RDTE funding requested will complete system
upgrades and enhancements which will re-synchronize the system baseline with the GFEBS base system to account for any
capability upgrades and platform modernization that were made to the base system while GFEBS-SA was in deployment. This
synchronization allows GFEBS to remain on-track in meeting Congressionally-mandated auditability requirements. Additionally,
funds support efforts to integrate sensitive activity capability across the Enterprise.
FY 2020 to FY 2021 Increase/Decrease Statement:
The decrease in funding from FY 2020 to FY 2021 is due to the system reaching Full Deployment in 1QFY2021 resulting in
the completion of design, development, and testing. The remaining RDTE funds are used to complete system upgrades and
enhancements which will re-synchronize the system baseline with the GFEBS base system to account for any capability upgrades
or functional updates that were made to the base system while GFEBS-SA was in development.
Title: Testing
Description: Testing includes all efforts related to test planning, Developmental Testing (DT), User Acceptance Testing (UAT),
Operational Test & Evaluation (OT&E), and the system integrator labor and site services aligned with each.
FY 2020 Plans:
During FY 2020, User Acceptance Testing and Developmental Testing will occur prior to and post IOC. These costs support the
Government Test requirements with the Joint Interoperability Test Command (JITC) and the Army Test and Evaluation Command
(ATEC) as well as ensuring the System Integrators and Command Test Operators are available to support.
FY 2020 to FY 2021 Increase/Decrease Statement:
0.960 3.982 -
546
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 6 of 18 R-1 Line #145
Exhibit R-2A, RDT&E Project Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
DV6 / General Fund Enterprise Business
System
B. Accomplishments/Planned Programs ($ in Millions)
FY 2019 FY 2020 FY 2021
All testing events will have been scheduled and funded by the end of FY 2020, therefore there is no testing funding necessary in
FY 2021.
Title: Program Support
Description: Program Support includes program management and training activities. Costs include government management and
travel, facilities, and development of recurring training materials.
FY 2020 Plans:
Program support costs in FY 2020 includes Program Management Office personnel providing non-technical support (acquisition,
operations, financial, logistics, etc.), organizational change management planning and execution of site visits to communicate the
Army auditability objectives mission and purpose to partner commands, and the development of recurring training tools.
FY 2020 to FY 2021 Increase/Decrease Statement:
The GFEBS-SA system will be fully deployed in FY 2021, therefore program support funding will be requested to be paid with
OMA immediately upon reaching the Capability Support Authorization to Proceed (ATP) in accordance with DoDI 5000.75.
6.664 3.309 -
Title: Data Center Hosting
Description: Data center hosting includes all costs associated with hosting of each environment in the Cloud; which include pre-
development, staging, production, continuity of operations (COOP), Quality Assurance, and program management tools. Other
resources included in these costs are HANA, the cross-domain investment, and the SIPR circuit Attribute Based Access Control
(ABAC) data hosting.
FY 2020 Plans:
By the end of FY 2020, GFEBS-SA will be fully operational on each hosting environment in preparation for system deployment to
all sites.
FY 2020 to FY 2021 Increase/Decrease Statement:
The GFEBS-SA system will be fully deployed in FY 2021, therefore data center hosting funding will be requested to be paid with
OMA immediately upon reaching the Capability Support Authorization to Proceed (ATP) in accordance with DoDI 5000.75.
8.600 9.336 -
Title: FY 2020 SBIR/STTR Transfer
Description: Funding transferred in accordance with Title 15 USC ?638
FY 2020 Plans:
Funding transferred in accordance with Title 15 USC ?638
FY 2020 to FY 2021 Increase/Decrease Statement:
- 1.624 -
547
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 7 of 18 R-1 Line #145
Exhibit R-2A, RDT&E Project Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
DV6 / General Fund Enterprise Business
System
B. Accomplishments/Planned Programs ($ in Millions)
FY 2019 FY 2020 FY 2021
Funding transferred in accordance with Title 15 USC ?638
Accomplishments/Planned Programs Subtotals
33.965 35.782 5.099
C. Other Program Funding Summary ($ in Millions)
Line Item FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total FY 2022 FY 2023 FY 2024 FY 2025
Cost To
Complete Total Cost
• B55511: GFEBS
SENSITIVE ACTIVITIES
6.424 11.248 0.000 - 0.000 - - - - 0.000 17.672
Remarks
GFEBS-SA will be fully deployed in FY 2021; therefore, there are no procurement dollars budgeted in the GFEBS-SA line for FY 2021 and beyond. GFEBS base
program procurement dollars will be used to prevent end of service life by the Original Equipment Manufacturer, SAP, and enable a migration of the GFEBS-SA
database from Oracle to SAP as part of the synchronization between GFEBS and GFEBS-SA in FY2021. Additionally, procurement funds will be leveraged to support
deployments in conjunction with GFEBS-SA Full Deployment schedule to sites not currently running the GFEBS base system.
GFEBS-SA OMA requirements begin in FY 2021, which is the scheduled Full Deployment date. These requirements will be incorporated into the GFEBS base system
Future Years Defense Program (FYDP) request.
D. Acquisition Strategy
Plan, develop, and manage GFEBS-SA as a separate instance from GFEBS base program on the SIPRNet to support delivery of capabilities for this designated National
Security System (NSS) in support of the sensitive activity commands. The GFEBS-SA solution was acquired as a sole source contract with Accenture Federal Services
as a single increment. The contract is a hybrid of Firm Fixed Price and Cost Plus Fixed Fee CLINs to support development efforts and to encourage Accenture Federal
Services to deliver a solution in support of the Vice Chief of Staff of the Army recommendation to accelerate the schedule to ensure operational security and Army audit
requirements. The contract was awarded in April 2017.
Software is being developed through a single build to achieve full capability. GFEBS-SA will consist of a single software release delivered in a limited deployment to the
Initial Operational Test and Evaluation (IOT&E) unit, followed by a full deployment to all other users upon successful completion of IOT&E.
The program will require modernization enhancements after full deployment. These modernization enhancements will require a stream of RDT&E funding to keep the
GFEBS-SA system synchronized with the base system by making modifications needed for audit readiness, compliance, and upgrades required to keep the system up-
to-date with SAP standards and Functional Governance Board requirements.
548
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 8 of 18 R-1 Line #145
Exhibit R-3, RDT&E Project Cost Analysis: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
DV6 / General Fund Enterprise Business
System
Management Services ($ in Millions)
FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total
Cost Category Item
Contract
Method
& Type
Performing
Activity & Location
Prior
Years Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Cost To
Complete
Total
Cost
Target
Value of
Contract
FY 2020 SBIR/STTR
Transfer
TBD Various : Various - - 1.624 - - - 0.000 1.624 -
Subtotal
- - 1.624 - - - 0.000 1.624 N/A
Product Development ($ in Millions)
FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total
Cost Category Item
Contract
Method
& Type
Performing
Activity & Location
Prior
Years Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Cost To
Complete
Total
Cost
Target
Value of
Contract
Product Development
SS/
Various
Accenture Federal
LLC : Alexandria, VA
35.938 17.741 Oct 2018 17.531 Mar 2020 5.099 Oct 2020 - 5.099 20.227 96.536 88.300
Data Center Hosting TBD
Defense Information
Systems Agency : Ft.
Meade, MD
7.487 8.600 Oct 2018 9.336 Oct 2019 - - - 0.000 25.423 -
Subtotal
43.425 26.341 26.867 5.099 - 5.099 20.227 121.959 N/A
Remarks
The current contract is a hybrid of FFP, CPFF, and CR CLINs for system development, landscape configuration, test and evaluation, solution delivery, and certification/
accreditation.
Cost to Complete assumes a service life through FY 2030. Some of this support will take place on a follow-on contract.
Support ($ in Millions)
FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total
Cost Category Item
Contract
Method
& Type
Performing
Activity & Location
Prior
Years Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Cost To
Complete
Total
Cost
Target
Value of
Contract
Support Costs Various
PdM GFEBS SA :
Arlington, VA
20.044 6.664 Oct 2018 3.309 Oct 2019 - - - 0.000 30.017 -
Subtotal
20.044 6.664 3.309 - - - 0.000 30.017 N/A
549
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 9 of 18 R-1 Line #145
Exhibit R-3, RDT&E Project Cost Analysis: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
DV6 / General Fund Enterprise Business
System
Test and Evaluation ($ in Millions)
FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total
Cost Category Item
Contract
Method
& Type
Performing
Activity & Location
Prior
Years Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Cost To
Complete
Total
Cost
Target
Value of
Contract
Testing IA
JITC/ATEC :
Alexandria, VA
5.150 0.960 Oct 2018 3.982 Oct 2019 - - - 0.000 10.092 -
Subtotal
5.150 0.960 3.982 - - - 0.000 10.092 N/A
Prior
Years FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total
Cost To
Complete
Total
Cost
Target
Value of
Contract
Project Cost Totals
68.619 33.965 35.782 5.099 - 5.099 20.227 163.692 N/A
Remarks
550
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 10 of 18 R-1 Line #145
Exhibit R-4, RDT&E Schedule Profile: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
DV6 / General Fund Enterprise Business
System
551
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 11 of 18 R-1 Line #145
Exhibit R-4A, RDT&E Schedule Details: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
DV6 / General Fund Enterprise Business
System
Schedule Details
Start End
Events Quarter Year Quarter Year
Program Management 2 2017 1 2021
Data Center Hosting 1 2019 1 2021
Software Development 3 2017 3 2019
Testing 3 2019 4 2020
Milestone B (ATP 3) 4 2019 4 2019
Initial Operating Capability (IOC) 2 2020 2 2020
Full Deployment (FD) 1 2021 1 2021
License Procurement 1 2019 2 2020
Deployment 2 2020 1 2021
Initial Re-synchronization w/ GFEBS Baseline 1 2021 3 2021
Modernization Enhancements 1 2021 4 2025
Capability Support (Sustainment) 1 2021 4 2025
552
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 12 of 18 R-1 Line #145
Exhibit R-2A, RDT&E Project Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
GF5 / General Fund Enterprise Business
System
COST ($ in Millions)
Prior
Years FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total FY 2022 FY 2023 FY 2024 FY 2025
Cost To
Complete
Total
Cost
GF5: General Fund Enterprise
Business System
- 1.503 7.101 16.102 - 16.102 12.732 8.036 4.057 4.057 0.000 53.588
Quantity of RDT&E Articles - - - - - - - - - -
A. Mission Description and Budget Item Justification
GF5 - General Fund Enterprise Business System (GFEBS): GFEBS is the Army's core financial management system for administering its General Fund. Full
Deployment was reached in 2012 and the system is currently in the Capability Support (sustainment) phase of the Business Acquisition Cycle, focused on
modernization, cyber security, and system enhancements while also conducting capability enhancements to meet policy and deliver a more accurate picture of Army
financial awareness. GFEBS was implemented to fulfill the needs and enable the Army to comply with the Federal Financial Management. GFEBS was developed using
a commercial off-the-shelf Enterprise Resource Planning system that is certified by the Chief, Financial Officer Council and provides six core financial functions (United
States General Ledger (USGL), Cost Management, Funds Control, Payable Management, Real Property, Receivable Management and Reports).
GFEBS RDTE funding in FY 2021 will support the additional focus on completing the audit-related system enhancements which will give the Army an auditable financial
system designed to meet Yellow Book audit readiness standards as outlined by the United States Government Accountability Office, as well as support the continuation
of system changes as prioritized by the functional sponsor and user community through the Process Owners Group, a Senior Executive Service/General Officer-level
board. The GFEBS Process Owners Group and Functional Governance Board have developed a list of enhancement items and have put the highest priority on those
items which enable an audit-ready Army, ensure a modern and sustainable system, and enable the retirement of legacy systems freeing up funding for investment into
the modern ERPs. Specifically, the additional enhancements will improve the Army's fund balance with Treasury reducing service provider personnel needed to support
reconciliation activities. This allows the Army to focus resources on mission critical activities. The funding also supports modernization efforts aligned with the Original
Equipment Manufacturer's (SAP) next generation capability. The modernization activities include code de-customization, data enablement, and improved automated
data access to prevent end of support for the current database and platform. Funds will also support acquisition trades and market research on alternatives for SAP
based finance/logistics consolidation to evaluate potential efficiencies by reducing platforms and licenses.
B. Accomplishments/Planned Programs ($ in Millions)
FY 2019 FY 2020 FY 2021
Title: Capability Enhancement
Description: Capability enhancements provide changes to the system that are needed to update the infrastructure as required
to meet SAP requirements and best practices, and to support evolving statutory and regulatory requirements. The capability
enhancement initiatives are needed to increase the GFEBS capability and performance to maintain compliance with Federal
Financial Management Improvement Act (FFMIA), Business Enterprise Agency (BEA), Standard Financial Information Structure
(SFIS) requirements, and Yellow Book auditability. These requirements are established and prioritized through a General Officer
(GO)/Senior Executive Service (SES)-level Process Owners Group and Functional Governance Board.
1.503 6.779 16.102
553
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 13 of 18 R-1 Line #145
Exhibit R-2A, RDT&E Project Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
GF5 / General Fund Enterprise Business
System
B. Accomplishments/Planned Programs ($ in Millions)
FY 2019 FY 2020 FY 2021
FY 2020 Plans:
FY 2020 RDT&E funding will be used to perform system enhancements/upgrades as requested by the Process Owners Group
and Functional Governance Board. With increased focus on making the Army auditable, many of these upgrades are aligned with
the auditability of GFEBS and have been highly prioritized. The focus for enhancements funded with RDT&E during FY 2020 will
be on these audit-related enhancements. Note that the program received a $3.8 million congressional mark which reduces the
ability to complete all but two of the previously planned system enhancements.
FY 2021 Plans:
The RDTE funds requested in FY 2021 support the additional focus on completing the audit-related system enhancements
which will give the Army an auditable financial system designed to meet Yellow Book audit readiness standards as outlined by
the United States Government Accountability Office, as well as support the continuation of system changes as prioritized by
the functional sponsor and user community through the Process Owners Group, a Senior Executive Service/General Officer-
level board. The GFEBS Process Owners Group and Functional Governance Board have developed a list of enhancement
items and have put the highest priority on those items which enable an audit-ready Army, ensure a modern and sustainable
system, and enable the retirement of legacy systems freeing up funding for investment into the modern ERPs. Specifically, the
additional enhancements will improve the Army's fund balance with Treasury reducing service provider personnel needed to
support reconciliation activities. This allows the Army to focus resources on mission critical activities. The funding also supports
modernization efforts aligned with the Original Equipment Manufacturer's (SAP) next generation capability. The modernization
activities include code de-customization, data enablement, and improved automated data access to prevent end of support for
the current database and platform. Funds will also support acquisition trades and market research on alternatives for SAP based
finance/logistics consolidation to evaluate potential efficiencies by reducing platforms and licenses.
FY 2020 to FY 2021 Increase/Decrease Statement:
RDTE funding has increased from FY 2020 to FY 2021 based on the additional focus of completing the audit-related system
enhancements which will give the Army an auditable financial system designed to meet Yellow Book audit readiness standards as
outlined by the United States Government Accountability Office. The GFEBS Process Owners Group and Functional Governance
Board have developed a list of enhancement items and have put the highest priority on those items which enable an audit-ready
Army, ensure a modern and sustainable system, and enable the retirement of legacy systems freeing up funding for investment
into the modern ERPs. Specifically, the additional enhancements will improve the Army's fund balance with Treasury reducing
service provider personnel needed to support reconciliation activities. This allows the Army to focus resources on mission
critical activities. The increased funding also supports modernization efforts aligned with the Original Equipment Manufacturer's
(SAP) next generation capability. The modernization activities include code de-customization, data enablement, and improved
automated data access to prevent end of support for the current database and platform. Funds will also support acquisition trades
554
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 14 of 18 R-1 Line #145
Exhibit R-2A, RDT&E Project Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
GF5 / General Fund Enterprise Business
System
B. Accomplishments/Planned Programs ($ in Millions)
FY 2019 FY 2020 FY 2021
and market research on alternatives for SAP based finance/logistics consolidation to evaluate potential efficiencies by reducing
platforms and licenses.
Title: FY 2020 SBIR/STTR Transfer
Description: Funding transferred in accordance with Title 15 USC ?638
FY 2020 Plans:
Funding transferred in accordance with Title 15 USC ?638
FY 2020 to FY 2021 Increase/Decrease Statement:
Funding transferred in accordance with Title 15 USC ?638
- 0.322 -
Accomplishments/Planned Programs Subtotals
1.503 7.101 16.102
C. Other Program Funding Summary ($ in Millions)
Line Item FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total FY 2022 FY 2023 FY 2024 FY 2025
Cost To
Complete Total Cost
• BE4168: General Fund
Enterprise Business System
4.552 3.754 4.448 - 4.448 4.566 - - - 0.000 17.320
• OMA - ERPE-ERPA /
438001000 / 5T0: GFEBS OMA
99.176 - 0.000 - 0.000 - - - - 0.000 99.176
Remarks
OPA - FY 2021 Procurement dollars in the amount of $4.448 million supports software and hardware infrastructure upgrades to bring GFEBS reporting and analytics in-
line with processing performance thresholds established in the GFEBS Capabilities Production Document (CPD). Software upgrades support auditability requirements as
well as the compliance of the system's required software standards. GFEBS base program procurement dollars will be used to prevent end of service life by the Original
Equipment Manufacturer, SAP, and enable a migration of the GFEBS-SA database from Oracle to SAP as part of the synchronization between GFEBS and GFEBS-SA
in FY 2021. Additionally, procurement funds will be leveraged to support deployments in conjunction with GFEBS-SA Full Deployment schedule to sites not currently
running the GFEBS base system.
OMA - [P&R Form System does not show amounts for FY 2020 through FY 2025] FY 2021 and beyond OMA dollars include funding for both GFEBS and GFEBS-SA
programs. OMA-funded support includes data center hosting, software/hardware maintenance, capability support, and capability enhancements.
D. Acquisition Strategy
GFEBS is currently in the Capability Support (sustainment) phase as specified in DoDI 5000.75. On 15 January 2018, the responsibility for system support of the
GFEBS system transitioned from the original developer contract to a contract created to focus more on sustainment support and cost control. The current sustainment
555
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 15 of 18 R-1 Line #145
Exhibit R-2A, RDT&E Project Justification: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
GF5 / General Fund Enterprise Business
System
contract provides specific contracting methodologies to track all capability support functions as well as all the system enhancement requirements as set forth by the user
community through the Process Owners Group; a Senior Executive Service/General Officer-level board that prioritizes user needs. Many of these enhancements require
RDT&E funding as determined through a set of established business rules.
The next step on the program's contracting strategy includes a transition of all Capability Support functions to the Army Shared Services Center, and the transition of
all prioritized system enhancements to a Portfolio follow-on contract supporting enhancements for the GFEBS and GFEBS-SA systems which allows the programs to
realize efficiencies through a "build once, deploy twice" development strategy.
556
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 16 of 18 R-1 Line #145
Exhibit R-3, RDT&E Project Cost Analysis: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
GF5 / General Fund Enterprise Business
System
Management Services ($ in Millions)
FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total
Cost Category Item
Contract
Method
& Type
Performing
Activity & Location
Prior
Years Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Cost To
Complete
Total
Cost
Target
Value of
Contract
FY 2020 SBIR/STTR
Transfer
TBD Various : Various - - 0.322 - - - 0.000 0.322 -
Subtotal
- - 0.322 - - - 0.000 0.322 N/A
Product Development ($ in Millions)
FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total
Cost Category Item
Contract
Method
& Type
Performing
Activity & Location
Prior
Years Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Award
Date Cost
Cost To
Complete
Total
Cost
Target
Value of
Contract
Development
Option/
Various
IBM Corp :
Bathesda, Maryland
130.569 1.503 6.779 Jan 2020 16.102 Nov 2020 - 16.102 Continuing Continuing 185.769
Subtotal
130.569 1.503 6.779 16.102 - 16.102 Continuing Continuing N/A
Remarks
Total value of contract includes capability support (OMA) and enhancement services through January 15, 2023.
Prior
Years FY 2019 FY 2020
FY 2021
Base
FY 2021
OCO
FY 2021
Total
Cost To
Complete
Total
Cost
Target
Value of
Contract
Project Cost Totals
130.569 1.503 7.101 16.102 - 16.102 Continuing Continuing N/A
Remarks
557
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 17 of 18 R-1 Line #145
Exhibit R-4, RDT&E Schedule Profile: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
GF5 / General Fund Enterprise Business
System
Note
System enhancements include prioritized capabilities based on functional needs in areas such as Audit Enablement and Compliance, Legacy System Divestiture, Cash
Accountability, Improved Funds Balance with Treasury, Cost of Army Operations, and Financial Reporting and Analytics.
558
UNCLASSIFIED
PE 0604822A: General Fund Enterprise Business System ...
UNCLASSIFIED
Army Page 18 of 18 R-1 Line #145
Exhibit R-4A, RDT&E Schedule Details: PB2021Army
Date: February 2020
Appropriation/Budget Activity
2040 / 5
R-1 Program Element (Number/Name)
PE 0604822A / General Fund Enterprise
Business System (GFEBS)
Project (Number/Name)
GF5 / General Fund Enterprise Business
System
Schedule Details
Start End
Events Quarter Year Quarter Year
Map/Blueprint/Build Release 1.1 4 2005 3 2006
MS B1 1 2008 1 2008
Realization - Release 1.2 4 2006 1 2009
IOC 3 2009 3 2009
Release 1.3 - Replace STANFINS 1 2008 1 2011
Full Deployment Decision Review 3 2009 3 2009
Release 1.4: Replace SOMARDS 4 2008 1 2011
Full Deployment Decision Review 2 1 2010 1 2010
Hardware Fielding 1 2009 1 2011
Full Deployment 4 2012 4 2012
Sustainment Contract w/ Capability Enhancement Task Order (Current) 2 2018 2 2022
Army Shared Services Sustainment w/ Capability Enhancement Option (Follow-on) 2 2022 4 2025
Capability Enhancements FY18 1 2018 4 2018
System Enhancements FY19 1 2019 4 2019
System Enhancements FY20 1 2020 4 2020
System Enhancements & SAP Modernization FY21 1 2021 4 2021
System Enhancements & SAP Modernization FY22 1 2022 4 2022
System Enhancements & SAP Modernization FY23 1 2023 4 2023
System Enhancements & SAP Modernization FY24 1 2024 4 2024
System Enhancements & SAP Modernization FY25 1 2025 4 2025
559
